Shared Email Templates

With Shared Email Templates, you can quickly create your own set of reusable templates for Outlook emails, calendar events, and signatures, and share them across devices and teams.

The tool works across all Outlook apps (classic, new, and web) on Windows and macOS, including touch-enabled devices. Your templates are always at hand, wherever you use Outlook.

Email templates

• Personalized, dynamic templates for routine emails
• Fillable text boxes, dropdown lists, date and time pickers
• Prefilled To, Cc, Bcc, and subject line
• Images and attachments from SharePoint, OneDrive, and URL
• Conditional template parts for flexible content insertion
• Relevant data pulled directly from Excel files
• Nested templates to dynamically build larger templates
• Template shortcuts for quick access

Calendar event templates

• Customizable templates for meetings and appointments

Signature templates

• Personal signatures for your own use
• Team-wide signatures for consistent communication
• Company-wide signatures for unified branding

Mail Merge

• Ready-to-use adaptive templates: 8 layouts and 14 color themes
• Support for custom HTML-based templates
• Personalized attachments in mail merge campaigns
• Trusted email campaigns sent from your Outlook mailbox

Safe and secure sharing

• Secure sharing of templates and signatures across teams
• Strong data privacy and security by design
• Role-based access control: admins, editors, and read-only users
• Secure cloud-based templates storage
• End-to-end encryption for teams

More about Shared Email Templates...

Note: This add-in connects to the email-templates.app service, a place where you can create and share templates across devices and users. Several subscription plans are available, including a Free Trial for everyone. Learn more...