SendGuard365 for Outlook

Protect your team from sending sensitive information to the wrong recipients with SendGuard, a powerful and user-friendly Microsoft Outlook add-in. With custom rules in place, SendGuard detects and alerts users of potential risks before emails are sent out. Additionally, our solution can review attachments and help encrypt sensitive emails, ensuring your organization remains secure and compliant. Simplify your data protection with SendGuard.

Send Confirm: Get users to review and confirm recipients and attachments before emails are sent out

1. Confirmation displayed on taskpane with a list of recipients and attachments when user clicks Send
2. Admin control of when the prompt is displayed (all emails, external only etc.)
3. External domains are colour coded for easy identification

Data Loss Prevention (DLP): Detect and Prompt/Warn or Block Sensitive Content

1. Scan and warn if email subject, body or attachments contain confidential or inappropriate content (create your own search lists using regular expressions and/or word lists)
2. Define your own criteria for sensitive content with RegEx and/or lists
3. Get users to confirm send with a tick or typing
4. Block emails if needed

Send Rules: Use the SendRules engine to define and run your own Checks and Actions on outgoing emails

1. Create rules to automatically take desired ACTIONS if email meets certain CONDITIONS
2. IF (CONDITIONS): Check email recipients, subject, body, attachment names or types, attachment content and more
3. THEN (ACTIONS): Warn users, block emails, automatically CC or BCC additional recipients (compliance team etc.), mark email for encryption and more
4. Custom script also allows for checking of additional conditions specific to your requirements

Reliable Recall

1. Delay emails in your Outbox to allow time to recall and correct mistakes

Reply Guard: Reduce internal spam, wasted time and accidental disclosures

1. Get users to confirm Reply-to-All to reduce accidental disclosures and minimize time wasted from unnecessary replies.

Mass Email Compliance

1. Enable recipient privacy for marketing emails by reminding to use BCC.

Centralized deployment, configuration and management

1. Use the Microsoft 365 admin panel to deploy to your users
2. All settings are configured and controlled centrally

SendGuard for M365 works with Outlook in many platforms

1. Outlook for Microsoft 365 (Outlook Web Access - OWA)
2. Outlook for Office 365 Desktop (both Classic and New Outlook)
3. Outlook for Office 365 Mac (New Outlook)
4. We also have a separate COM add-in that works on Outlook Desktop (Windows)

Additional Notes

• Administrators can configure and deploy enterprise-wide settings using Standss SendGuard Management Console
• Requires subscription (Contact sales@standss.com for free trial)
• No separate sign-in required. Users from subscribed organizations do not need separate accounts to sign-on (Uses Single-Sign-On from inside Outlook)

Smart Alerts and Event Based Features

• User is alerted to check emails recipients and attachments when sending
• User is alerted for DLP and Rules when sending email
• User is notified when composing if new email is a Reply-All

For trial, customization and volume pricing quotes, please contact sales@standss.com.