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Advanced Prepayments (APM) allows users to quickly interact with prepayments for customers, vendors, and jobs inside of Business Central.

Not only does it allow easier management of prepayments and prepayment applications but also gives users greater visibility into their customer and vendor balances for prepayments and invoices.

Customer and Vendor Prepayments, Deposits, and Retainers

Allows prepayments at a customer or vendor level.
Treats prepayments as a pool of funds rather than having to individually assign prepayments to specific invoices and lines.
For Sales, we book prepayments to AR and Deferred Revenue (Typically a Balance Sheet Liability Account)

When paid will Debit Cash and Credit AR

As prepayment retainer funds are utilized on future Sales Orders/Invoices, it will Debit Deferred Revenue and Credit Revenue, leaving the receivable amount on the invoice as $0 (assuming we had enough prepayment to fully cover the invoice)

Have the ability to also skip using prepayment funds on orders/invoices if you want on a transaction by transaction basis
Have the ability to use funds to pay the order/invoice partially

For Purchasing, we book prepayments to AP and Prepaid Expenses (Typically a Balance Sheet Asset Account)

When paid will Debit AP and Credit Cash

As prepayment retainer funds are utilized on future Purchase Orders/Invoices, it will Debit Expense and Credit Prepaid Expense, leaving the payables amount on the invoice as $0 (assuming we had enough prepayment to fully cover the invoice)

Have the ability to also skip using prepayment funds on orders/invoices if you want on a transaction by transactions basis
Have the ability to use funds to pay the order/invoice partially

Sales and Purchase Order Prepayments - Enhanced Flexibility

Allows prepayments at an order level or job level
Does not lock down lines after the prepayment is invoiced or received
Added flexibility allows users to work with prepayment invoices in a more efficient manner

Reporting

Ability to generate prepayment balance lines on documents - shows them how much they have remaining when they receive the document
Ability to view AR Dashboard for Customer Prepayments
Ability to view AP Dashboard for Vendor Prepayments
Indicator on Customer and Vendor Ledger Entries to Indicate Document is a Prepayment Document
Indicator on Posted Sales and Purchase Invoices to Indicate Document is a Prepayment Document

Advanced Prepayments

by ERP Connect Consulting LLC