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Colligo Email Manager for Office 365

by Colligo Networks Inc.

(6 ratings)

Save emails and attachments directly to SharePoint and Teams without leaving Outlook—on any device

Capture emails and attachments from Outlook 365 and store them in SharePoint and Teams with auto-applied metadata – ensuring users can search and easily find what they’re looking for, and enterprises can achieve proper governance and compliance. The Colligo Email Manager add-in is ideal for mid- to enterprise-size businesses that are using Microsoft 365, including SharePoint Online, in industries with regulatory or policy compliance requirements.

Please note: You will need to use your Office 365 account to receive the Colligo add-in.

Benefits for end-users:

• Easily file emails and attachments to SharePoint and Teams on desktop or mobile with a familiar experience across devices

• Automatically extract metadata properties of emails and attachments or manually capture custom fields

• Search SharePoint content within Outlook 365’s native interface; browse and preview lists and check-in or check-out files from a document library; and utilize the drag-and-drop interface to classify emails in SharePoint and manage records – all without switching apps

• Email SharePoint content as links for easy collaboration and file-sharing with teams

Benefits for the enterprise:

• Drive consumption and user-adoption of SharePoint and Teams as your system for records and knowledge management

• Leverage your investment in Microsoft 365

• Increase productivity and collaboration amongst your team

• Support BYOD without compromising information management compliance

• Centrally configure site access for users and groups with an administrative tool non-IT can use

• Quickly deploy the app using the simple Microsoft 365 add-in framework so users get instant access

• Save IT time and money with automatic upgrades and no server downtime

• Enable ‘frictionless’ compliance with company or industry policies by making filing easier for end-users

FEATURES

Filing

• File email and attachments to SharePoint Online, Teams, and OneDrive

• Configure default actions to move or copy emails

• Support for Pinned Locations and Streams for quick email filing

• Smart conflict resolution to prevent duplicate names for emails and attachments

Classification

• Automatically extract email metadata and/or manually capture custom fields

• Ability to hide non-required fields when tagging metadata

• Support for customized and managed metadata (taxonomies and keywords) and person/group metadata

View

• Browse SharePoint, Teams, and OneDrive

Search

• Search SharePoint, Teams, and OneDrive

Share

• Email SharePoint content as attachments in a new email

• Email attachments from SharePoint as links to prevent multiple copies of the same content

Central Administration

• Centralized and simplified deployment via the Microsoft 365 add-in framework

• Admin capabilities to push sites, policies and streams (libraries) to users

Authentication

• Microsoft 365, Azure AD

System Compatibility

• SharePoint Online

• SharePoint 2013/2016/2019 (Including ProPlus and Office 365)

• Virtualization Services (Including Xen Desktop, XenApp, Terminal Services)

• Office 2016

• iOS Outlook App

• Android Outlook App

Language

• English

Multi-cloud/Platform

• SharePoint Online, Teams and OneDrive

Deployment Time

• Minutes

Contact Us: info@colligo.com

Learn More: https://www.colligo.com/sharepoint-app/outlook-sharepoint/

Add-in capabilities

When this add-in is used, it
  • Can send data over the Internet
  • This add-in can read or modify the contents of any item in your mailbox, and create new items. It can access personal information -- such as the body, subject, sender, recipients, or attachments -- in any message or calendar item. It may send this data to a third-party service.

At a glance

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