EVA Check-in for Outlook
by EVA Check-in
With EVA Check-in for Outlook you can pre-register external visitors as you create meeting invites.
With EVA Check-in for Outlook, invite your guests to complete their visitor pre-regisrations before they arrive for their meeting directly from an Outlook meeting invitation.
Benefits of EVA Check-in for Outlook
Using EVA Check-in for Outlook streamlines your visitors’ check-in experience. It helps create a warm welcome for your guests, safeguards the health and safety of your workplace, and ensures all aspects of visitor management are automatically considered.
Pre-arrival steps in EVA Check-in can be configured to:
• Ensure visitors meet your health and safety requirements ahead of their visit
• Collect visitor tech requirements ahead of time
• Distribute a pre-arrival questionnaire
• Take coffee, lunch or catering orders
• Or support any visitor management process you already use
If your workplace is busy with lots of visitors coming and going, using EVA Check-in’s pre-arrival processes and EVA Pass can help prevent congestion in your reception area—saving everyone time and admin.
How does it work?
Once you’ve set up EVA Check-in for Outlook, it automatically detects in-person meetings (i.e. where a room is booked) that include external visitors (i.e. people outside your company’s domain).
The person organising the meeting simply enters the first and last names of any external guests attending in person (optional: add their company and phone number). This triggers a pre-registration email to those guests. They can click the link in the email to complete their pre-registration.
A smart alert will pop up before the meeting invite is sent if no pre-registrations have been added for external attendees. The organiser can either add the pre-registrations or send the invite anyway.
Pre-registration can include safety information, briefings, and even quiz questions. These processes are set up by EVA Check-in administrators in the EVA Check-in admin portal.
Admins can also choose to include an EVA Pass in the pre-registration email. EVA Pass is a reusable pass that guests can scan on arrival, making check-in even faster.
Subscription requirements
EVA Check-in for Outlook requires your organisation to have an EVA Check-in subscription. More information on EVA Check-in.
App capabilities
- Can send data over the Internet
- This app can access and modify personal information in the active message, such as the body, subject, sender, recipients, and attachment information. It may send this data to a third-party service. Other items in your mailbox can’t be read or modified.
- The user sends an event invite.