smartWorkflow - Invoice Processing & Approval

We are specialized in developing and implementing a user-friendly, versatile and straightforward end-to-end solution for automated processing of incoming invoices. It is scalable from as little as 10 invoices/day up until 10.000+ invoices/day. Without installation, but fully integrated into your environment.

Your invoice data is extracted with the support of AI and Machine Learning. The subsequent approval process is fully customizable to your needs. Using the document archive in your own M365 tenant, all documents, AuditTrail included, can be archived in accordance with legal requirements.

• Processing of all common (e-)invoice formats and seamless integration: The solution is an intelligent and adaptable bridging technology and processes all currently used invoice formats: PDF, paper invoices, XRechnung, ZUGFeRD, etc. Invoices are processed in the cloud and transmitted directly to your interface. Integration is possible with all common systems, including BMD, DATEV, Dynamics 365 or BC, SAP S/4 Hana (Cloud). This guarantees you a lasting and efficient solution.

• Reduction of time and effort: The solution does not require lengthy training on different layouts but can identify the relevant data right from the first use. The self-learning system optimizes itself continuously. Account and cost center assignments are learned by AI and subsequently pre-assigned to each invoice. Users benefit from the simple operation, for which no specific training is required. The digital process has significantly lower cycle times per invoice, facilitates direct communication and brings together all information. Automated notifications help you to meet payment due dates and to obtain granted cash discounts. You can also approve invoices from mobile devices. The solution optimally supports both the process and your employees.

• Fewer errors, more transparency, compliance and legal conformity: Various sources of errors (e.g. loss of invoices) are eliminated. An integrated compliance check, automated check for plausibility of the invoice data, as well as process documentation with subsequent audit-proof archiving support the legally correct procedure for invoice processing. Internal and external requirements are optimally met by the solution.

• We speak the same language as your finance department and focus on continuously improving our solution based on your feedback and wishes.