Microsoft Purview Records Management Assessment & Strategy for Government - 9 Week Assessment

The Microsoft Purview Records Management Assessment and Strategy offering provides a strategy and roadmap that includes considerations for:​

1. Client’s current record management policies, procedures and file plan​
2. Client’s information classification policy​
3. Implementation of file plan within Microsoft Purview, along with disposition reviews, event-based retention, adaptive scopes, and auto-apply retention label policies

Objectives:

Protiviti will work with the Client utilizing the following approach:

1. Conduct a series of information-gathering, discovery workshops aimed at understanding the organization’s current state, including:​

• Current Microsoft 365 environment​
• Current policy documents, processes, and record retention schedules​
• Disposition actions, controls, processes and required approvals​
• Government data classification policies and capabilities

2. Produce a Microsoft Purview Records Management Strategy document, including actionable recommendations with a focus on:​

• Microsoft Purview retention policies and retention labels​
• Disposition Reviews, including customization of approvers and processes (if needed)​
• Automation of records management processes​
• File plan management, information architecture and event-based retention

Phase & Activities

Project Initiation

• Kickoff Meeting: Review goals, responsibilities, and objectives​
• Plan & prepare a detailed workshop agenda and project plan

Discovery & Information Gathering

1. Conduct up to three (3) discovery workshops to capture detailed information regarding:​

• Current Microsoft 365 environment configurations​
• Records management policies, processes and retention schedules​
• Disposition actions, controls, processes and required approvals​
• Government data classification policies and capabilities​

2. Review all collected data; synthesize findings and observations; Research and answer outstanding questions

Microsoft Purview Records Management Strategy Document

1. Produce a Microsoft Purview Records Management Strategy document with proposed recommendations for:​

• Utilizing built-in Microsoft Purview Records Management capabilities to meet organizational records management policy requirements, including Retention Policies and Retention Labels​
• Identification of approved repositories for records of business value and transitory information​
• Automation of records management processes for information within Microsoft 365​
• Disposition Reviews, including customization of approvers and processes (if needed)​
• File plan management, information architecture and event-based retention​

2. Provide a DRAFT strategy document to Client, collect feedback, iterate (maximum of two iterations), and finalize​ 3.Present finalized Microsoft Purview Records Management Strategy to Client stakeholders