softXspace365 | Workspace and automation in your Microsoft 365

Do you want your work to be as comfortable and efficient as possible, tasks to be solved quickly, and time and resource costs to be minimal? With softXspace365, you can easily manage company business processes, and create a fully functional workspace for daily work with tasks and documents. Maximize the benefits of Microsoft 365 for your company today!

softXspace365 is built exclusively using Microsoft 365 technologies, so you can work in a familiar environment and quickly implement or scale the product. We use Microsoft Teams, SharePoint, Power Platform (Power Automate, Power Apps, Power BI), and we can also help integrate solutions with third-party services.

Opportunities that will make your work special:

- A single window for daily work. Employee's workspace in Teams or SharePoint that displays all tasks, documents, and much more
- Digital transformation right now. The system has everything you need for a quick start to work and comprehensive automation of any process regardless of your business or team’s industry
- Business process management. Any employee can easily design process stages, assign responsible, determine task queues (parallel/sequential/mixed), set deadlines and priorities, and add instructions or checklists for each process step
- Task management. Even small teams generate dozens of tasks during their daily work. Easily manage all your tasks to avoid missing deadlines, complete work on time, and efficiently plan your time
- Document management. Being inside the system, employees can work with files online and collaborate with their team to edit them in Word, Excel, PowerPoint, etc.
- Document template library. Create standard documents in minutes using templates with automatic filling from the document card
- Digital signature. Fully digitize your company's activities and power your electronic documents by legal significance due to digital signing with built-in modules such as softXspace Sign, AdobeSign, DocuSign, etc.
- Counterparty registry. A ready-made register for storing all information about the company's counterparties - clients, suppliers, partners, etc.
- Activity history. The system stores complete information about working with its elements
- Document scanning and recognition. Automate the extraction of information from documents using the built-in document recognition function with Azure Form Recognition (AI services)
- Notifications and Reminders. To not miss control dates or not forget about tasks, you can be notified about events or reminded about important deadlines via Outlook and Teams
- Analytics and Reports. Collect analytics on processes to optimize them and constantly improve procedures
- Administrating. The solution allows you to create or edit ready-made system dictionaries, manage sections, folders, and process templates
- Solution customization. Since the solution is built using Microsoft Power Platform, processes, cards, and the user interface can be customized
- Product localization. Multilingual support (EN, DE, PL, UK, etc.), the ability to select different interface languages for system users

More about the product: Digital Workspace and Process Automation in Microsoft 365 (softxpansion.global)

Implementing the product brings the following advantages:

- Saving time and resources. Automation ensures a 50% reduction in operational losses and a 30% reduction in administrative costs

- Task control. Provide 100% task completion by controlling deadlines and timely performance of duties
- Standardization of procedures. Forget about mistakes when performing operations and tasks
- Reliable storage and 24/7 access. Storing documents in the cloud prevents leaks of confidential data
- Interaction and communication. Create your own digital workspace convenient specifically for your team, automate your processes and teamwork
- Quick start. The ease of setting up and implementing the product allows you to quickly start using it in your organization, adapt it to processes and corporate standards, and quickly develop additional necessary functionality. We provide training, detailed documentation, warranty and support, and also help solve new integration tasks.