e-Share External Collaboration Bot

The result of your collaboration with co-workers within Microsoft Teams is often a file that is ready for review and/or use by outside parties, such as consultants, suppliers and customers. With the e-Share bot, you never have to leave Teams to securely share a file, even with Guest Access being disabled.

Now you can securely share files directly from the conversation that includes and references the file(s), with the option of including the associated conversation so that the recipient can benefit from the context this conversation conveys.

With the e-Share bot:

• You select the external parties with whom you want to share a file. You can optionally include your co-workers so that they have access to the same version of the file.

• You can select a file sharing policy to control and limit what external recipients are allowed to do with the shared file. These policies are defined by your organization.

• Files can be shared for online viewing only, online editing & viewing with Office Online, online viewing and downloading with dynamic watermarking, and/or download only.

• A duplicate copy of the file can optionally be created within and shared from the your OneDrive so that recipient edits are not reflected in the original file stored within Teams.

• You will receive email notifications of all shared file access and use by recipients.

The bot is invoked from within any Teams conversation, with the bot responding privately to collect the recipient’s email address, the desired sharing policy and the subject line for the recipient’s notification email. And when the file sharing is complete, the bot inserts a notification within the conversation so that all participants in the conversation are aware that a file has been shared and with whom.

To set up this integration, you will need a valid e-Share account provided to you by your organization’s e-Share administrator.