Crystal Reports to Power BI Migration: Free 3-Week Assessment

Crystal Reports has long been a legacy staple for operational reporting, but modern businesses require agility, interactivity, and real-time insights that traditional paginated reports fail to deliver. Power BI offers a modern, scalable, and interactive analytics platform that enables self-service business intelligence, real-time dashboards, and enterprise-grade governance.

• Are static, printed-style Crystal Reports slowing down your decision-making?
• Is report maintenance heavily dependent on IT or developers?
• Would your teams benefit from dynamic, real-time dashboards and self-service analytics?
• Are you facing challenges integrating Crystal with modern data platforms or the cloud?

At MAQ Software, we specialize in helping organizations like yours modernize legacy reporting infrastructure. Our free 3-week Crystal Reports to Power BI assessment offers a detailed evaluation of your current Crystal environment and how Power BI can unlock new business value.

Key benefits:

• Feasibility and effort estimate for Crystal-to-Power BI migration
• Replace hard-coded logic with flexible, reusable models
• Identify ROI through cost savings and efficiency gains
• Architecture and governance improvements
• Receive a preliminary migration roadmap aligned with your business and technical goals

Prerequisites

• Access to Crystal Reports: Exported sample RPT files or connection to Crystal Report Server
• Access to Underlying Data Sources: Information on databases and stored procedures used (e.g., SQL Server, Oracle)
• Inventory of Existing Reports: List of high-priority or high-usage reports across departments
• Stakeholder Availability: Access to key BI owners, report developers, and business consumers
• Overview of Current Challenges: Pain points in current Crystal deployment (e.g., performance, usability, scalability)

Agenda (3 Weeks)

Week 1: Discovery and Analysis

• Kickoff: Goals, scope, success criteria
• Crystal review: RPT files, subreports, parameters
• Data source evaluation: SQL logic, procedures
• Stakeholder interviews for business insight
• Initial Power BI overview: RLS, refresh, interactivity

Week 2: Power BI Evaluation and Planning

• Feature demos: Crystal vs. Power BI capabilities
• Paginated report needs within Power BI Premium
• Architecture: Queries, DAX, semantic models
• Strategy: Phased rollout by report or unit
• Preliminary effort estimate

Week 3: Roadmap and Recommendations

• Draft migration roadmap with roles and timelines
• Initial cost estimate for licenses and migration
• Risk assessment (e.g., VB scripts, formatting)
• Best practices: security, design, governance
• Final presentation and Q&A

Deliverables

• Assessment Report: In-depth analysis of your Crystal Reports environment and mapped Power BI capabilities
• High-Level Migration Roadmap: Phased migration plan with effort estimation, dependencies, and priority order
• Power BI Architecture Blueprint: Suggested Power BI structure for datasets, workspaces, access, and refresh models
• Licensing and Cost Estimate: Recommendations for Power BI SKUs and total cost of ownership
• Actionable Next Steps: A clear guide for initiating a full migration project, with Power BI best practices and adoption strategies

Who should attend?

• BI & IT Leaders
• Report Developers & Engineers
• Business Users & Department Heads
• Power BI Champions & Governance Teams

Why partner with MAQ Software?

Our team of Power BI-certified experts brings deep experience modernizing legacy platforms like Crystal Reports. We understand the technical differences—hard-coded SQL logic, heavy use of stored procedures, and print-oriented formatting—and guide clients through a structured transformation. Our proven methodology ensures accuracy, performance, and usability in your new Power BI environment.

We don’t just assess—we build a roadmap that sets your team up for long-term success with modern, self-service analytics.

Get started

Contact CustomerSuccess@MAQSoftware.com to schedule your free 3-week assessment and begin modernizing with Power BI.