DRS Softech Office 365 Backup and Restore Tool

The DRS Softech Office 365 Email Backup Tool is an all-in-one software solution designed to help users back up their entire Microsoft 365 (formerly Office 365) mailbox data with complete security and precision. Whether you're an IT admin managing a large organization or an individual user looking to safeguard your emails, this tool offers a seamless and efficient way to back up emails, calendars, contacts, tasks, journals, and attachments from your Office 365 account to multiple file formats and email clients such as PST, EML, MBOX, MSG, PDF, CSV or G Suite, Office 365 itself and IMAP-based.

Key Features of Office 365 Email Backup

Backup Complete Office 365 Mailbox Items

The tool allows users to backup not only emails but also other critical mailbox items such as contacts, calendars, tasks, and journals. It ensures a full snapshot of your digital communication and schedule, stored safely on your local system or desired location.

Backup to Multiple File Formats

Export your Office 365 data into a variety of widely-used file formats including:

• PST – Ideal for Outlook users.

• EML – Supported by Windows Live Mail and other clients.

• MSG – Best for storing individual email messages.

• MBOX – Useful for Thunderbird, Apple Mail, and more.

• PDF – Perfect for legal, archival, and sharing purposes.

• HTML, TXT, and DOC – For readable, editable, and accessible file types.

Migrate Office 365 Mail to Other Platforms

Looking to switch platforms? This tool simplifies migration by allowing you to directly migrate your Office 365 mailbox to Google Workspace, other email clients or services such as: Gmail, Yahoo Mail, IMAP accounts, Hotmail, Zoho Mail, and more.

Selective Backup with Smart Filters

No need to backup everything if you don’t have to. The Mail Filter and Date Range Filter features help you customize your backup process by selecting specific folders or backing up emails from a particular date range.

Preserve Data Integrity & Folder Structure

The software maintains the original hierarchy and folder structure of your mailbox throughout the backup or migration process. No data loss, no formatting issues—just a perfect replica of your emails.

Backup Shared Mailboxes & Admin Accounts

With the Admin Login option, Office 365 administrators can back up or migrate shared mailboxes, user mailboxes, and public folders using one login credential, saving significant time and effort.

Why Choose DRS Office 365 Email Backup Tool?

Use Cases

• Enterprise Data Protection: Businesses can use it to regularly back up employee emails and meet regulatory compliance.

• Mailbox Migration: Migrate from Office 365 to Gmail or any other IMAP server during IT transitions or mergers. Planning a tenant move? Check out our detailed guide on Office 365 Tenant to Tenant Migration to understand how to perform a smooth transition.

• Personal Backup: Individuals can safeguard their critical work or personal emails against accidental deletion or account hacking.

How It Works

1. Download & Install the DRS Softech Office 365 Email Backup Tool.

2. Log in with your Office 365 account credentials (User or Admin).

3. Select Mailbox Items and choose the desired output format.

4. Apply Filters to refine what you want to back up.

5. Choose Destination Path and click on Start Backup.