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e-Share External Collaboration Bot for Teams


e-Share External Collaboration Bot for Teams

Collaboration isn't just a word these days - it's a driver of innovation and key source of competitive advantage. Companies that embrace this reality quickly discover the limits of email and shared directories to support large, distributed groups - and look for something more engaging. Many of them have found Microsoft Teams to be the perfect alternative. Teams users have fast, focused interactions with clear traceability and superior findability.

There's just one problem: Teams is principally designed for internal collaboration. Though Teams does allow guest access to a channel, this access is too permissive for most organizations…i.e. the guest would have the right to see all conversations and access all files in the channel. And Teams lacks the ability to apply controls that would be appropriate when sharing files with consultants, auditors, partners and customers (e.g. online edit for 30 days with no downloading).
Now with the e-Share External Collaboration Bot for Teams, you can share selected conversations and files with external parties from within Teams, without a guest account. Users simply invoke the Bot from any Teams conversation and the Bot privately responds with a card to create a "Trusted Share". Add a description, recipient email addresses, and confirm internal recipients and attachments. You can also select and customize the policies under which recipients are permitted to access the shared content. For example, limited to view or edit-only access, automatically watermarking documents with the recipient’s email and IP address prior to viewing or download. Shares expire automatically after one use, or a specified period of time. You’re in control of the data you share.

The recipient experience is fully branded with your organization's colors and logo, so recipients will know it's safe to collaborate with you. And the use of a subdomain of your organization (i.e. assures that the links to shared files provided to external parties will never get blocked, as often happens with links to cloud file storage systems such as Box, Dropbox, Google Drive and even OneDrive.

All use of the data you share is audited, searchable and supports existing eDiscovery solutions out of the box. Your users are automatically provisioned to use the e-Share service via a Single Sign On (SSO) integration, and automatically have access to a branded sharing portal where they can manage all of the Trusted Shares, review audit information and more.

You can invoke the Bot anywhere you have access Microsoft Teams, including the desktop and mobile experiences. Ultimately, the Bot extends Microsoft Teams to work across your innovation eco-system. Your Teams users will enjoy using it, your security office will embrace it, and your recipients will love the experience.

We call it Collaboration that Secures Itself.