Safeguard Send for Microsoft 365

Are you worried about your users carelessly sending emails to the wrong people? Is letting users respond with the wrong attachments a concern for you?

Safeguard Send for Microsoft 365 is a powerful tool that helps you secure your emails, protects against data loss (DLP), prevents PII and GDPR mistakes and avoids disclosing sensitive information (known in some circles as a spill), especially when sending emails to external domains. It helps users to think before they hit the Send button.

You may have seen warnings in emails about how an email originated from external sources. This Outlook add-in does the opposite and warns you when you are going to send an email outside the company, or if it has sensitive attachments, or too many recipients. It doesn't modify the outgoing email at all (unless you want it to), but rather puts up a warning prompt for the sender.

It uses rules to capture your conditions and to provide the warning prompt text. This way, you can have multiple different rules - say, one for the entire company and other rules for different departments or even specific users.

With over 10 different checks that can take place on outgoing email, being given a chance to correct any mistakes can be invaluable. Safeguard Send can warn you when you send an email outside your company, when you are going to send to a restricted email address (this Gmail or Yahoo addresses) and many other conditions, including this new feature: Safeguard Send can now warn you when you are going to reply to all! This is a common mistake that is easily preventable with this powerful feature.

In addition, to call attention to the exact problem, the text of the warning prompt can be changed, or the email can be prevented from sending altogether. The latter is useful to prevent sensitive keywords or credit card numbers from ever being sent, to comply with either corporate or national privacy policies (like HIPAA). The add-in can also automatically add a BCC recipient and/or prevent the email from being sent altogether until it meets your compliance requirements.

Misdirected emails are a much bigger problem than phishing, ransomware, and brute force attacks. In fact, in organizations with 1,000 employees, at least 800 emails are sent to the wrong person every year.

And in our own aggregated statistics across all users of the add-in, on average 6.8% of the time users will go back and revise their email after being prompted. That means if your organization has 50 people who send 10 emails a day (which is probably too low an estimate), that 31 emails could have the wrong recipients or the wrong attachments, every day. What would a misdirected email mean for you?

When you sign up for Safeguard Send for Microsoft 365, in addition to the client-side Outlook add-in, you get access to a dashboard that allows you centralized control over the add-in for yourself or your entire company. This dashboard allows you to see your own users send statistics so that you can easily see how your company ranks overall and who your most prolific emailers are.

This add-in is perfect for anyone in the insurance, banking, finance, and especially those in the legal field looking to avoid email mistakes - really anyone who values email security and needs to help their users make better decisions when sending email. Don't wait any longer to protect your emails: Get Safeguard Send for Microsoft 365 today and start providing confidence to your users.

This add-in is our full featured version, however there is a "lite" version called Safeguard Send Core that duplicates the functionality of this add-in but with a reduced feature set, along with a reduced price. It’s a light-weight, low cost tool to prevent mistakes when going to send emails by displaying a warning prompt showing the recipient's actual email addresses.

Read more about Safeguard Send on our website...

Click "Get It Now" to try before you buy or book a demo but start preventing email mistakes today!

Based in Jacksonville, Florida, Sperry Software has been producing professional Outlook tools for over 20 years.