Vendor Onboarding Agent

Our solution is designed to revolutionize vendor onboarding by delivering a fully automated, intelligent process that reduces cycle times, improves data accuracy, and enhances collaboration across teams. By leveraging Azure AI and workflow automation, we enable organizations to onboard vendors swiftly, compliantly, and at scale without disrupting existing ERP or business systems.

Overview

Streamline and accelerate your vendor onboarding process with our intelligent Vendor Onboarding Assistant built on Microsoft Azure. Leveraging Azure AI services and Power Platform, this solution automates complex workflows, minimizes manual effort, and ensures compliance and accuracy through AI-driven document validation.

Seamless ERP Integrations

The solution integrates effortlessly with leading ERP systems like Dynamics 365 Finance & Operations and SAP via Microsoft Power Platform connectors and APIs. This ensures vendor data, payment terms, tax IDs, and banking details flow directly into your enterprise systems, eliminating re-entry errors and accelerating procure-to-pay cycles. Combined with deep integration into Teams and Power Platform, this delivers a unified, end-to-end onboarding experience across your business ecosystem.

Key Features

• End-to-End Automation: Automate every step of onboarding via Azure Logic Apps and Power Automate workflows.
• AI-Powered Document Processing: Use Azure Form Recognizer to extract and validate vendor documents automatically.
• Unified Collaboration: Enable procurement, AP teams, and vendors to collaborate smoothly through Teams and Dynamics 365 integration.
• Scalable & Secure: Built on Azure’s enterprise-grade infrastructure ensuring compliance, security, and scalability.
• Real-Time Insights: Monitoring and dashboards powered by Azure Synapse Analytics enhance visibility into onboarding status and performance.

Benefits

• Accelerate onboarding by up to 30-35%, reducing cycle times from weeks to days, enabling faster vendor activation and project launches.
• Cut manual data entry effort by over 50%, drastically reducing errors and freeing teams to focus on strategic tasks.
• Reduction in compliance risks through AI-driven validation and automated audit trails.
• Improve collaboration and communication among requestors, vendors, and AP teams through integrated Microsoft 365 environments.
• Seamlessly synchronize vendor data with ERP and financial systems to ensure accuracy and fast procurement operations.
• Gain a competitive edge through scalable, intelligent automation that adapts with your business growth.