TimeCap

TimeCap: Simplifying Time Management for Small Businesses

It is a secure, scalable time tracking and management solution built on Microsoft Power Apps and powered by Dataverse, Microsoft's enterprise-grade data platform. It enables users to efficiently log, manage, and approve time entries while ensuring data integrity and compliance. With centralized data storage in Dataverse, TimeCap benefits from robust role-based access control, audit trails, and seamless integration with Microsoft 365 services. The solution supports both individual and bulk time entries, offers multiple viewing options, and automates exports and SLA notifications—making it ideal for organizations that prioritize data security, consistency, and operational efficiency.

Pain Points Addressed by the App:

· Manual time tracking: Eliminates spreadsheets and manual entry errors.

· Inconsistent data: Uses predefined customer/site/project/activity combinations to ensure clean, reportable data.

· Delayed approvals: Streamlines the approval process with built-in workflows and reminders.

· Missed deadlines: SLA alerts ensure timely submissions and approvals.

· Cumbersome reporting: Automated exports and structured data simplify reporting and payroll integration.

Target Persona

• Small Business Owners
  Need a simple, secure way to track employee time across projects without investing in complex or expensive systems.
• Office Managers / Admin Staff
  Often wear multiple hats and need an intuitive tool to manage time entries, approvals, and reporting with minimal training.
• Freelancers & Contractors
  Require a reliable way to log billable hours, generate timesheets, and export data for invoicing or client reporting.
• Team Leads in Small Teams
  Need visibility into how time is spent across projects and want to ensure accountability without micromanaging.
• Bookkeepers / Payroll Assistants
  Depend on accurate, timely time data to process payroll and client billing efficiently.

Target Customers

• Small Professional Services Firms
• Construction & Trade Businesses
• Freelance Teams & Micro-Agencies
• Nonprofits & Community Organizations
• Startups & Growing Businesses

Key Features:

• Flexible Time Entry
• Bulk or single-entry options
• Mobile-friendly interface
• Multiple Views
• List view for detailed tracking
• Calendar view for visual planning
• Date Locking for Entries
• Administrators can lock specific dates to prevent users from entering or editing time on or before that date.
• Helps enforce submission deadlines and ensures data integrity for finalized periods.
• Approval Workflow
• Role-based approvals
• Commenting and rejection handling
• Export Capabilities
• Manual or scheduled (weekly/monthly) exports
• Excel formats
• SLA Monitoring
• Configurable SLA rules
• Automated email alerts for violations
• Predefined Structures
• Customer, site, project, and activity combinations
• Reduces entry errors and improves reporting

Key Benefits:

• Improved Accuracy: Structured data entry reduces errors.
• Time Savings: Automation of exports and approvals streamlines operations.
• Better Compliance: SLA alerts help enforce internal policies.
• Improved Data Control: Locking past dates prevents retroactive changes, ensuring finalized timesheets remain accurate and auditable.
• Enhanced Visibility: Calendar and list views provide insights into time usage.
• Scalable & Customizable: Built on Power Platform, it can evolve with business needs.