softXspace365.Contract | Contract Management System
by SOFT XPANSION SPACE
Automate your contract lifecycle processes: creation, approval, signing, control, renew and archive
The product is designed to automate all the business processes throughout the life cycle of company contracts. Work with contracts from anywhere and at any time, and automate the processes of creation, approval, signing, monitoring, extension, and storage of contractual documents. Create a single database of all documents, including contracts, invoices, acts, specifications, or even commercial proposals. Also, automate the processes of accrediting counterparties and create a single register of company counterparties.
softXspace365.Contract is built exclusively using Microsoft365 technologies, so you can work in a familiar environment and quickly implement or scale the product. We use Microsoft SharePoint, Microsoft Power Platform (Power Automate, Power Apps, Power BI), and Microsoft Teams, and we can also help integrate solutions with third-party services.
- Contracts. Automate the life cycle of contracts, including working with acts, invoices, agreements, and commercial proposals.
- Counterparties. Create a single database of all counterparties and automate accreditation processes.
- Teamwork. Collaborate on documents and access all organization's contracts 24/7 from anywhere.
- Process Builder. Create and automate processes for document approval and signing or counterparty accreditation of any complexity.
- Document Templates. Create standard documents in minutes using templates with auto-populated fields.
- Analytics and Reporting. Create your own dashboards and generate reports on all elements of the system.
- Digital Signature. By integrating a document signing service and using digital signatures, you can provide full legal significance to your documents.
- Any document types. Work with Word, Excel, PowerPoint, PDF, and other Office documents directly in the system.
- Control dates and deadlines. Set
document control dates to avoid forgetting deadlines associated with contract
execution, renewals, and more.
- Notifications and reminders. Receive notifications in Outlook or Teams and customize your own messages using templates
- Localization for different interface
languages at the user's choice.
More about the product: The Microsoft 365 based Contract Management System
Implementing the product brings a number of advantages:
- Saving time and resources. Automation ensures a 50% reduction in operational losses, and a 30% reduction in administrative costs, and reduces the time for contract approval and signing from 2-3 weeks to 1 hour.
- Control of processing and execution. Deadline control, notifications and reminders, together with analytical tools ensure 100% compliance with contractual obligations and 100% contract renewal.
- Quick setup and deployment. Our experience and availability of ready-made solutions allow for the rapid automation of various processes in organizations.
- Standardization of procedures. Standardization of all work procedures eliminates errors in drafting and maintaining contracts.
- Interaction and communication. Work with contracts in a team anywhere and anytime and provide full access to files to employees with online editing capabilities.
- Reliable storage and 24/7 access. Storing documents in the cloud prevents leaks of confidential data and provides users with secure access at any convenient time.
Additionally, we offer the softXspace Client portal, which allows you to automate interactions with all your company's counterparties. The softXspace Client portal can be integrated with softXspace365 to enable secure exchange of legally significant documents with counterparties 24/7, from anywhere and on any device.
soft Xpansion has over 25 years of experience in software development, 15 of which are with Microsoft technologies. We have been an official Microsoft partner since 2011. Thanks to our team's expertise and experience, we offer a full cycle of developing individual solutions for automating any business processes in an organization. Learn more about us: https://softxpansion.global/
