eSHARE Govern

Modern Governance in the AI Era is Achieved by Continuously Reducing Link Privilege

eSHARE Govern, a foundational component of eSHARE’s Trusted Collaboration Fabric, is a comprehensive governance solution for Microsoft 365, Outlook, and Copilot that continuously enforces fine-grained Zero Trust sharing policies and reduces sensitive data access in compliance with regulations. eSHARE Govern uncovers high-risk links and non-compliant site memberships, producing actionable analytics and enforcing policies to prevent oversharing sensitive data.

The accelerated investment in Microsoft 365 enables organizations to adopt 'modern collaboration, a fundamental digital workplace transformation in which the business process remains entirely within Microsoft's hosted environment and data is accessed via links. Increasing the urgency is the release of Copilot which promises step-function productivity gains unimaginable a few years ago. However, legacy security and governance solutions lack the flexibility to continuously enforce Zero Trust principles by reducing link privileges and site membership without breaking business processes. They also cannot prevent Copilot from accessing content that has been overshared with users. These gaps in governance increase the risk of adopting Microsoft Copilot and reduce its associated ROI. Modern collaboration demands modern governance.

Key eSHARE Govern Benefits:

• Accelerate the adoption of Microsoft 365 and Copilot with continuous data link and site membership governance

• Identify and remediate high-risk links currently in M365 tenants

• Enforce 'least privilege' link sharing and site membership in SharePoint, OneDrive, and Teams

• Extends least privilege policies to content sharing via Outlook attachments

• Empower non-compliant users with policy guidance and self-remediation options

• Stay transparent with compliant use

Actionable Analytics

The first step to reducing link privilege is uncovering oversharing risks. eSHARE Govern scans tenants and identifies overexposed links in context by ingesting a combination of risk attributes, or 'signals, like classification tags, content, and access history from M365.

• Immediately identify high-risk links currently in M365 tenants

• Show how policy enforcement reduces risk over time

• Leverage Power BI reports for deeper exploration and visualization of risks.

Risk Remediation

The next step is taking action on existing high-risk links. eSHARE Govern provides administrators with broad remediation options to eliminate standing access privileges.

• Deletes dormant company links based on age and access history

• Converts sensitive company links into named user links that automatically add recipients as collaborators when shared via Outlook

• Notifies users creating high-risk links with the option to justify or disable them

Policy Enforcement

Once standing risks are corrected, eSHARE Govern automatically enforces policies before oversharing occurs. It uses context-based attributes like sensitivity tags and user permissions pulled from various sources to determine risk in real time. Compliant actions proceed without interruption, and noncompliant actions result in awareness prompts that educate and guide remediation.

• Prevents users from being added to SharePoint sites based on least privilege

• Enforces dynamic sharing policies based on recipient permissions in Outlook

• Enforces least privilege policies by removing non-compliant users from shared links in SharePoint, Teams, and OneDrive

• Assesses risk based on signals from Microsoft Purview and/or existing 3rd party classification, DLP, and access management systems