Employee Onboarding Workflow for Microsoft 365

A well-structured employee onboarding process is crucial for organisational success, as it enhances productivity, reduces turnover, ensures compliance, facilitates cultural integration, and strengthens employer branding. By equipping new hires with the necessary tools, knowledge, and resources, organisations can expedite their integration into the workforce, leading to swift productivity and alignment with organisational objectives. Structured onboarding programs assist new employees in navigating their roles, responsibilities, and the organisational landscape more efficiently, minimising uncertainty and fostering their ability to contribute effectively from the outset.

Companies can define the onboarding configuration through the application configuration dashboard. A Canvas application is built into the SharePoint application where by administrators can define:

Note that in some sectors, a new hire may not have a company email, in which case, external access may need to be invoked with appropriate security to access internal assets.

A customisable, role-based employee onboarding process offers several benefits for both the organisation and the new hires. Tailoring the onboarding process to specific roles ensures that new employees receive relevant information, guided onboarding experience and training that directly aligns with their job responsibilities. This personalised approach enhances engagement and helps new hires understand how their role fits into the larger organisation. Charting a fully customisable and centralised employee onboarding journey may feel like an overwhelming project. Fortunately this can easily be tackled through defining your existing process of onboarding and mapping to tools that is readily available through Microsoft 365. All of necessary parts are already available out of the box from your M365 Tenancy including SharePoint, PowerApps, PowerAutomate etc.

Service Farm (https://service.farm) is excited to publish this app to Microsoft AppSource which is available for free download. Reach out to us at info@service.farm if you need more information, help with installation, configuration, customisation or how the app may be retrofitted into your existing organisational onboarding model.