SharePoint Migration

Migrating on-premises file shares to SharePoint Online involves transitioning files to a secure, cloud-based platform for better collaboration and accessibility. The process includes planning migration by assessing storage needs, structuring SharePoint sites and libraries, and preparing both the source file shares and the SharePoint environment. Using tools like the SharePoint Migration Tool (SPMT), files are transferred, monitored for errors, and validated for accuracy. Post-migration tasks include training users on SharePoint features, addressing feedback, and decommissioning old file shares if necessary. This ensures a seamless shift to a modern workspace while maintaining data integrity and security.

Planning and Assessment: • Identify files to migrate and evaluate their organization. • Define project scope and objectives. • Assess storage needs and map out SharePoint Online structure.

Prepare SharePoint Online: • Create sites and document libraries for the files. • Configure user permissions and access controls. • Set up retention and compliance policies.

Prepare On-Premises Environment: • Clean up file shares by removing redundant and outdated files. • Organize files to match the planned SharePoint structure. • Backup critical files before migration.

Select Migration Tools: • Evaluate tools like SharePoint Migration Tool (SPMT), third-party solutions, or manual migration. • Configure chosen tool for migration.

Execute the Migration: • Migrate files to SharePoint Online using the selected tool. • Monitor migration progress and address errors or failures. • Validate file integrity post-migration.

Post-Migration Tasks: • Train users on SharePoint Online usage and features. • Encourage feedback and resolve user issues. • Decommission on-premises file shares if no longer needed.