Using XenDocs Coversheet Generator, SharePoint users can easily “pre-index” their paper documents (before scanning them). This approach enables knowledge workers or distributed users to create and print barcoded cover pages that can be placed on top of their physical documents before scanning. When documents are pre-indexed, the Coversheet Generator saves a placeholder document (aka "stub file"), within a SharePoint document library to hold the document's metadata. Once indexed, barcoded coversheets may be printed immediately or saved for future printing. Users can easily retrieve and print previously created coversheets. Using XenDocs File Importer, documents scanned with these coversheets will automatically replace the corresponding "stub files" within your SharePoint document library, with the proper scanned document.

SUPPORTED SHAREPOINT COLUMN TYPES FOR INDEXING

Single Line of Text

Multiple Lines of Text

Managed Metadata

Numeric (integer or decimal)

Date/Time

External Data/BCS (enables database lookups)

Choice

Lookup

BENEFITS

Ensures that scanned documents are indexed with metadata before they are uploaded to SharePoint

Allows users without direct access to specialized scanning software to capture documents from multi-function printer/scanners (MFPs), dedicated scanners or even fax document into SharePoint

Allows users who index the documents to delegate the scanning process to other users or a service bureau

Printed coversheets contain a single barcode, regardless of how many fields are indexed as the coversheet values are stored in a central database

XenDocs Coversheet Generator

avtor: Hershey Technologies