LeaveCap

LeaveCap: Employee Leave Management Solution

LeaveCap is a modern Power App solution designed to streamline and automate employee leave management. It empowers HR teams, managers, and employees with intuitive tools to handle leave requests, approvals, cancellations, and payouts—all while supporting flexible policies and real-time visibility.

Pain Points Addressed by the App:

· Manual Leave Tracking

Reliance on spreadsheets or paper forms leads to errors, duplication, and lack of auditability.

· Slow Approval Processes

Managers struggle to keep up with leave requests, causing delays and team scheduling issues.

· Unclear Leave Policies

Employees often misunderstand leave types, accrual limits, and payout eligibility.

· Limited Visibility for HR

HR teams lack real-time insights into leave balances, usage trends, and financial liabilities.

· Rigid Systems

Legacy tools don’t support custom leave types, dynamic accumulation periods, or flexible payout options.

Target Persona

• HR Manager
  Ensure compliance, simplify tracking, reduce admin load.
• Team Lead
  Approve leave quickly, maintain team coverage
• Employee
  Request leave easily, understand entitlements
• Payroll Officer
  Track payouts, manage liabilities
• Bookkeepers / Payroll Assistants
  Depend on accurate, timely time data to process payroll and client billing efficiently.

Target Customers

• Small Professional Services Firms
  Such as marketing agencies, legal practices, accounting firms, and IT consultancies that need to track billable hours across clients and projects.
• Construction & Trade Businesses
  Including electricians, plumbers, and general contractors who manage multiple job sites and need to track time per site or project.
• Freelance Teams & Micro-Agencies
  Small groups of independent professionals who collaborate on client work and need a shared, secure time tracking system.
• Nonprofits & Community Organizations
  That rely on grant funding and need to track time spent on specific programs or initiatives for reporting and compliance.
• Startups & Growing Businesses
  Looking for a lightweight, secure, and scalable solution to manage time tracking without the overhead of enterprise systems.

Key Features:

· Leave Request & Approval Workflow: Simple, fast, and traceable

· Leave Cancellation: Cancel approved leave with audit trail

· 18-Month Leave Accumulation: Auto-reset after defined period

· Leave Payout Option: Employees can opt for payout of unused leave

· Custom Leave Types: Define types with default maximum days

· Admin Dashboard: Monitor balances, trends, and liabilities

Key Benefits:

· Efficiency: Reduces administrative overhead and speeds up processes

· Transparency: Real-time visibility into leave balances and history

· Customization: Tailor leave policies to organizational needs

· Insightful Reporting: HR gains actionable insights into leave usage

· Employee Satisfaction: Clear policies and easy access improve morale

At a glance